is there a duty officer who reduces the cooldown of these abilitys... strike team, scientific attitude, engineering proficiency.. they are nice but 4 min cooldown is a bit too long and i know there is a duty system area on the forums but it seems to be mainly to be about duty officer missions not duty officers them selfs so i apologize if this seems in the wrong place and thanks for reading

There are duty officers that effect most boff abilities in one form or another. I know that Technicians provide a small, but flat bonus to all boff abilities, while a deflector officer has a chances of reducing any deflector ability by alot. And there are many doffs for specific powers.

However, these are bridge officer abilities. What you described are Captain Abilities, which in general are very powerful and have very long cooldowns to compensate for them in the first place. Unfortunately, you just have to work around them.